Privacy Policy
1. Introduction
Raw Materials Advisory is a business unit of Plutonic BV (hereafter Plutonic) respects the European General Data Protection and Regulation (GDPR), here is our data privacy policy:
Plutonic BV
Gijsbert Wierink
VAT BE 0785.784.627
40, Rue Belliard, 1040 Brussels, Belgium
Contact: +32 471 543 580
This privacy policy applies to information held about clients and prospective clients, suppliers and prospective suppliers, partners, contacts and all other persons about whom Plutonic holds personal information. This privacy policy provides information about the personal data that we collect, and how and why we collect, store, use and share your personal data. This privacy policy tells you also about your rights in relation to your personal data and how to contact us or supervisory authorities if you have a complaint.
Please note that we may update this policy from time to time. Our privacy policy was last updated on 16/02/2022.
2. The information we collect
We store personal data on individuals and companies with whom we have dealings, including our staff, partners, suppliers, contacts, buyers and sellers, both trade and private individuals.
This information includes:
– Identity Data: first name, last name, company
– Contact Data: email address
– Technical Data: internet protocol (IP) address, your login data, browser type and version, time zone, setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
– Any other information which you provide to us, such as biographical information.
3. How we collect information about you
We collect most of this information from you directly, for example, Identity Data, Contact Data when you fill in forms (contact form), correspond with us by email, phone, post or otherwise when you:
– fill in the contact form on our website;
– request marketing, promotional material or information to be sent to you;
However, we may also collect information from:
– automated technologies, such as cookies which collect Technical Data about your equipment and browsing activities. Please see our cookie policy, which is set out further on in this Privacy Policy;
– analytics providers, such as Google, based outside the EU;
– a third party with your consent (e.g. Linkedin).
4. Why we store your information
We store your information:
– for the managing of our prospects and customer data base;
– to comply with legal and regulatory obligations to which we are subject;
– for security and to check your identity.
5. The legal base for this processing
We will treat your data only insofar as this treatment is necessary for the execution of the contract that binds us, whether because of binding legal obligations, or on the basis of your consent.
6. Sharing your information
Except as expressly set out in this policy we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
The personal information you provide to us may be shared with third party companies inside and outside the EU that offer a recognized and sufficiently high level of data protection if this is necessary to manage our database or to provide you with our art works and services. This includes transport companies, data managing companies or any other associated companies. We may also share your personal information with law enforcement agencies, other governmental agencies or third parties if we are required by law to do so.
7. How your information is stored
Your information is collected and stored via Squarespace, which is only accessible to the staff of Plutonic (password protected).
8. Protection of your information
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
The data collected on our website are all stored behind a secure socket layer certificate (SSL) and can only be accessed by selected staff administrators (password protected). Certain details such as bank account information are accessed only by key members of staff and are password protected.
9. How long we will keep your information
We will only keep the information we collect about you for as long as required for the aforementioned purposes or as required to comply with any legal obligations to which we are subject. This will involve us periodically reviewing our database to verify if our information is accurate, up-to-date and still required.
Where we are permitted to send you direct marketing communications we may retain your contact information necessary for this purpose for as long as you do not unsubscribe. If you opt out from marketing, we will retain your information to enable us to respect your wishes to not be contacted for marketing purposes.
If we have no further reason to store your information, we will keep it for 2 years and then delete it.
10. Your rights
These are the rights you have:
– the right to access your data;
– the right to rectify your data should they be inexact;
– the right to have your data deleted (in a certain number of cases given in the Regulation);
– the right to limit the treatment (in a certain number of cases given in the Regulation);
– the right to migrate your data (i.e. the right to receive a structured copy of your data in order to transfer them to another treatment responsible);
– the right to oppose the treatment of your data;
– the right to not become the object of a decision solely made by automatically generated treatment, such as profiling.
You also have the right to file a complaint with the surveying authorities, i.e. the ‘Commission de la Protection de la Vie Privée’, rue de la Presse, 35, 1000 Brussels, tel: +32 (0)2 274 48 00, email: commission@privacycommission.be.
It is possible at any time to withdraw your consent for the future by sending a written notification to our firm.
You can at any time unsubscribe from our mailing list or update your preferences by clicking the link in the footer of any email you receive from us or by contacting us at the following email address: info@plutonic-rma.com.
11. Cookie policy
What Are Cookies?
As is common practice with almost all professional websites this website uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of this website’s functionality.
For more general information on cookies see the Wikipedia article on HTTP Cookies.
How We Use Cookies?
We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this website. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this website. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out. However, in some cases they may remain afterwards to remember your website preferences when logged out.
In order to provide you with a great experience on this website we provide the functionality to set your preferences for how this website runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page that is affected by your preferences.
Third Party Cookies
In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this website.
This website uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use this website and ways that we can improve your experience. These cookies may track things such as how much time you spend on this website and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
Contacting us
If you have any questions about this privacy statement or our practices you can contact us at the address below:
info@plutonic-rma.com